conferences

Book Exhibitors

Forty-First Annual Conference: October 5th-8th, in Atlanta, GA

We are delighted that so many publishers and organizations will be exhibiting at this year's conference of the German Studies Association. We hope that all our members will take the opportunity to visit the exhibitors' space at the hotel. The following information is intended for the exhibitors themselves.

Exhibitors can register for the conference at https://www.thegsa.org/members/conference.

Download this form to purchase an ad in the printed program. Please contact Brian Shea at Johns Hopkins University Press (bjs@press.jhu.edu) with any questions.

Exhibit hours are as follows:

  • Thursday, October 5: 3:00 PM - 6:00 PM
  • Friday, October 6: 8:00 AM - 6:00 PM 
  • Saturday, October 7: 8:00 AM - 6:00 PM
  • Sunday, October 8: 8:00 AM - 10:30 AM

Your table(s) will be available for setup starting Thursday, October 5th, at 11:00 AM.

Of course, you should feel free to be flexible in your hours. Most exhibitors do close shortly before 6:00 p.m. on Friday and Saturday in order to participate in the GSA cash bar and banquet on Friday, and assorted receptions on Saturday.

For more information about the hotel, please contact:

Chenelle Hanks
The Sheraton Atlanta Hotel
165 Courtland St NE
Atlanta, Georgia 30303
Office: 1-404-308-9378
Email: CHanks@Sheratonatl.com

Hotel Shipping Policies

All boxes should be addressed as follows:

Name of Group and On-Site Contact (address to the person who will be looking for it)
c/o The Sheraton Atlanta Hotel
165 Courtland St NE
Atlanta, Georgia 30303
Hold For: German Studies Association Conference, 10/5/17
Box(es) ____ of ____ (Multiple Boxes MUST be numbered)
Chenelle Hanks, Convention Service Manager

The Shipper’s Return Address should include the shipper’s name, address, and telephone number. Heavy boxes (over 50 pounds) should be identified so that our personnel can avoid injury while lifting them.

 

Loading Dock Hours of Operation

  • Monday-Friday 7:00am – 5:00pm

Shipping & Receiving Hours of Operation
These are the minimum hours of operation where there is an associate trained to handle package deliveries (designated staff). This does not mean there is additional staff nor are these the published hours of the Loading Dock.

  • Monday – Friday 7:00am – 5:00pm (Mailroom attendant)
  • Saturday 7:00am – 3:00pm (Mailroom, Bellmen or Banquet Houseman)
  • Sunday 7:00am – 3:00pm (Bellmen or Banquet Houseman)

We offer UPS and Fed Ex shipping services for outgoing packages. If you would like to use another service or ship international you will need to provide all the required documents and contact the carrier directly to schedule the pick-up.

There is a minimum outbound processing charge of $5.00 per box/piece. Note that this charge applies whether guest uses a personal shipping account, the hotel’s account (with charges posted to the master account), or a credit card. All service fees are in addition to shipping costs imposed by carrier.

 

DELIVERIES

We require that Exhibitors ship all freight and materials to the designated drayage company, which will deliver boxes to the appropriate exhibit booth location.

For exhibit shows that are not using a drayage company, the following information must be provided to all Exhibitors by the event organizer or meeting professional: All packages are held in the Purchasing Department of the hotel and can be claimed via client request to the mail room. Payment must be established for the handling fees.

Send shipping information in writing to your Catering or Convention Service representative. Be specific regarding the number of boxes shipped; point of origin (company/city); how they were shipped; when they are to arrive; when/where they should be delivered once they arrive; the size, weight, and relative condition of the boxes; tracking numbers; plus any other helpful information that will assist in the proper handling and processing of your shipment.

The service fee is per piece and the rates are as follows:

1-5 LBS = $5
6-20 LBS = $10
21-50 LBS = $15
OVER 50 LBS =$25
PALLETS = $75
CASES = determined by specific weight and dimensions; please contact Convention Services

STORAGE

Boxes and packages should not arrive at the Hotel more than three (3) business days prior to the start of an event or meeting. If Storage exceeds three (3) days, a $25 per item per day storage fee will be added. Bundled units (ie: Pallets) will be charged $25 for each piece contained in the bundled unit.