Guidelines for Submitting 2016 Proposals

Fortieth Annual Conference: September 29th - October 2nd, 2016 in San Diego, California.

Submission of Proposals for Individual Papers or Entire Panels

  • All papers and panels must be submitted via the GSA website.
  • All prospective participants, including moderators and commentators, must be paid members of the German Studies Association for the current year.
  • All papers and panel titles must conform to the style guidelines of either The Chicago Manual of Style or Historische Zeitschrift.
  • Papers in both English and German are welcome.
  • The submission deadline is February 15, 2016, at midnight Eastern Standard Time.
  • Organizers of entire sessions should submit a 300-500 word session description, with 350-600 word abstracts for each paper in the session.
  • Individual paper submitters should submit a 350-600 word abstract.
  • Please indicate, using the drop-down menu, the field/area/chronological period to which you wish your session or paper to be assigned.
  • For assistance with the online submission process or with dues payment, first contact Elizabeth Fulton at the GSA Help Desk.

Rules for Presenters

  • No individual may undertake more than one "presenter role," defined as giving a paper or participating in a seminar. Participating in a roundtable is not considered a presenter role.
  • No individual may undertake more than two roles altogether, including a presenter role. Thus, an individual may give a paper and offer commentary on a separate panel. No individual may present two papers, nor may any individual participate in a seminar and present a paper.
  • Individuals may both present a paper (or participate in a seminar) and participate in one roundtable.

Composition of Panels

  • A complete panel must comprise a moderator, a commentator and no fewer than three and no more than four papers. Incomplete panels may be submitted, but their acceptance and/or eventual composition then becomes the purview of the Program Committee.
  • Graduate students may not serve as commentators and there may not be more than two graduate student papers on any panel.
  • There may not be more than two individuals on any panel from the same institution.
  • Co-authored papers are permitted, but each presentation is limited to two co-presenters. A co-presentation counts as one presentation role for each speaker, for scheduling purposes.
  • Proposals for panel series must be limited to no more than three panels. UPDATE: WAIVED FOR 2016. For more information, click here.

Requests and fees for audio and/or visual equipment

  • All future GSA Conference rooms will be equipped with LCD projectors.
  • Individual use of these projectors requires payment of a US $20 A/V fee due at the time of registration.
  • Panels and/or papers requiring high-quality sound equipment must be identified during the submission process, and the need for such equipment must be justified. Assignment of  panels to rooms specially equipped for sound is at the discretion of the Program Director or the Executive Director.

Scheduling Changes

  • The Program Director and the Executive Director reserve the right to move papers from one session to another at their discretion.
  • New papers may not be substituted in cases of participant withdrawal. All papers presented must undergo formal vetting and approval from the Program Committee.

Withdrawal from the Conference

  • Individuals withdrawing from the conference after acceptance of their papers and/or panels will not have their fee for membership in the GSA refunded.
  • Anyone who cancels after 1 July for any reason other than medical or family emergency will not be permitted to submit another proposal for two years.
  • Lack of travel funding is not a reason for withdrawal. All non-North Americans are eligible for our travel grants, and there is no deadline for application. Please note, though, that the GSA travel grant is intended as a source of last resort. In applying, you will need to present evidence that you cannot receive funding in your home country. If you are eligible for the DAAD travel grant, please apply for it as soon as possible, as they require several months for processing.
  • Registration fees for cancellations will be refunded, but will incur a $50.00 cancellation fee. Exceptions may be made for illness or other serious and unforeseen circumstances. No refunds are available for cancellations after 10 September. For more information, contact Elizabeth Fulton at