submission guidelines

Conference Submission Guidelines

2023 Conference Submission Schedule

  • 2 January: conference submission portal opens for seminar proposals
  • 16 January (11:59pm PST): seminar topic proposals due
  • 3 March (11:59pm PST): seminar participation applications due
  • 27 March (11:59pm PDT): all paper, panel, and roundtable proposals due 

Rules for Participation

  • Each individual may participate in no more than two sessions total, with a seminar or Emerging Scholars Workshop (ESW) each counting as one session. 
  • No individual may give two papers or apply to more than one "presenter role." These include:
    • presenting a paper
    • convening/participating in a seminar
    • participating in the Emerging Scholars Workshop (ESW)
  • Individuals may both give a paper (OR participate in a seminar) and participate in one roundtable OR serve as moderator or commentator on another session.
  • An individual who has been accepted to a seminar may not withdraw in order to submit a paper.
  • Seminar participants, including conveners, are not permitted to submit a paper for a regular panel session. However, they may take on one additional role in the conference independent of their role in a seminar – as moderator or commentator on another session OR as a participant in a roundtable.
  • Regular paper submissions by seminar participants/conveners will be deleted in the submission system.
  • If a conference participant ends up with more than two roles total, the Program Committee will determine which role(s) that participant will relinquish.
  • The 47th Annual Conference is an in-person conference; participants may not attend virtually (e.g. Zoom, FaceTime, etc.), nor may they have their contributions read in absentia.

Seminar Guidelines

Please note the following guidelines and additional information regarding seminars, which are coordinated by the Seminar Committee separately from individual papers/panels/roundtables and have their own guidelines and deadlines:

  • You must be a current member of the GSA to submit a proposal.
  • Seminar conveners must come from different institutions; where there are more than two conveners, no more than two may come from the same institution.
  • In order to facilitate extended discussion, seminar conveners and participants are required to participate in all three seminar meetings. 
  • Seminar participants, including conveners, will not be allowed to submit a paper in a regular panel session. However, they may take on one additional role in the conference independent of their role in a seminar – as moderator or commentator on another session or as a participant in a roundtable. 
  • Although the GSA does accept proposals from conveners who have directed a seminar during the past two consecutive years, the GSA’s Seminar Committee gives preference to newcomers and thus encourages the rotation of seminar conveners in similarly-themed seminars. We further recommend that conveners contact the coordinators of the Interdisciplinary Network Committee, Professors Heather Mathews (hmathews[at]plu.edu) and Jonathan Skolnik (jskolnik[at]german.umass.edu), to connect with GSA Networks close to their topic. 
  • Seminar conveners will have the opportunity to propose a cluster of pieces representing the work of the seminar for publication in Konturen, a peer-reviewed, online, open-access journal of international and interdisciplinary German Studies. Please note: although the portal for applications for publication in Konturen will only open after the conference is over, conveners may address their interest in this project in their seminar description. 
  • The 47th Annual Conference is an in-person conference; seminar participants/conveners may not attend virtually (e.g. Zoom, FaceTime, etc.). 

Submission of Proposals for Individual Papers, Entire Panels, or Roundtables

  • Papers in both English and German are welcome.
  • All papers, panels, and roundtables must be submitted via the GSA conference interface.
  • All prospective participants, including moderators and commentators, must be paid members of the German Studies Association for the current year by the submission deadline.
  • All papers and panel titles must conform to the style guidelines of The German Studies Review. These may be found here for both German and English.
  • Please note that linked panels and roundtables should be formatted like this: Title (number of linked panel in Arabic numerals): Subtitle (sponsored by Name of Sponsoring Group if applicable)
  • The submission deadline is Monday, March 27th, 2023, at 11:59pm PDT. No submissions will be accepted after this deadline.
  • Organizers of entire sessions should submit a 350-500 word session description, with 350-500 word abstracts for each paper in the session.
  • Individual paper submitters should submit a 350-500 word abstract.
  • Please indicate, using the drop-down menu, the field/area/chronological period to which you wish your session or paper to be assigned.
  • For assistance with the online submission process or with dues payment, first contact Dr. Jennifer L. Jenkins at operations[at]thegsa.org.
  • The 47th Annual Conference is an in-person conference; presenters may not attend virtually (e.g. Zoom, FaceTime, etc.). 

Composition of Panels

  • A complete panel must comprise a moderator, a commentator and no fewer than three and no more than four papers. Incomplete panels may be submitted, but their acceptance and/or eventual composition then becomes the purview of the Program Committee.
  • Graduate students may not serve as commentators.
  • The GSA values opportunities that junior and senior scholars have to meet and share ideas through panel participation. In general, therefore, we prefer that panels include no more than two graduate students. If, however, participants wish to include 3 graduate students, the abstract should include a very short justification.
  • There may not be more than two individuals on any panel from the same institution.
  • Co-authored papers are permitted, but each presentation is limited to two co-presenters. A co-presentation counts as one presenter role for each speaker, for scheduling purposes.
  • Proposals for panel series must be limited to no more than four related panels.

Roundtable Guidelines

  • Please limit roundtables to six participants, including a chair. 
  • Roundtable organizers are free to decide on the form of the session, keeping in mind that they should not replicate a panel format. 
  • All members of the roundtable must be identified in the submission abstract; substitutions for members may not be made after the submission deadline.

Projection and sound

  • All breakout rooms will be equipped with LCD projectors that have VGA cables. Please be sure to bring an appropriate adapter for your laptop.
  • Laptops will not be provided. 
  • The standard projectors do not have sound support. 
  • Presenters requiring separate sound equipment must request it during the submission process. Assignment of panels to rooms specially equipped for sound is at the discretion of the Program Director and the Executive Director.

Scheduling Changes

  • The Program Director and the Executive Director reserve the right to move papers from one session to another at their discretion.
  • New papers may not be substituted in cases of participant withdrawal. Only papers received by the original submission deadline and fully vetted by the Program Committee will be considered.
  • Withdrawn participants may not present via video conference (Skype, Zoom, etc.) at in-person sessions, nor may they have their contributions read in absentia.
  • When participant withdrawals result in a panel with two papers, or a roundtable with two participants (excluding moderator), such sessions may be cancelled at the discretion of the Program Director and the Executive Director if no other alternative can be found.
  • Single papers that are not initially accepted will be put on a waitlist in case of future openings. Authors are free to decline this option. 

Withdrawal from the Conference

  • All individuals withdrawing from the conference must inform the GSA. Please contact Dr. Jennifer L. Jenkins at operations[at]thegsa.org to confirm your absence as soon as possible, even if that means after the conference, so that we can plan and also keep accurate records.
  • All non-North Americans are eligible for our travel grants, and there is no deadline for application. We also have a Community Fund to help cover conference expenses for any member, regardless of location.
  • Individuals withdrawing from the conference after acceptance of their papers and/or panels will not have their membership dues to GSA refunded. 
  • Registration fees for cancellations by [date TBA] will be refunded, but will incur a cancellation penalty of 50% of the fee. Exceptions may be made for illness or other serious and unforeseen circumstances. No refunds are available for cancellations and/or meal tickets after [date TBA]. For more information, contact Dr. Jennifer L. Jenkins at operations[at]thegsa.org.